Opportunities & Events

Weave 2025, Volunteer Call-out

Location: Wrexham | Start Date: Deadline: midday, 06th August

Summary:

As part of our national Arts & Health conference 2025, we are looking for 6-8 volunteers to join our staff team as Event Assistants, at Wrexham University 8 & 9 September. Apply by midday, 06th August 2025. 

Content:

As part of our national Arts & Health conference 2025, we are looking for 6-8 volunteers to join our staff team as Event Assistants, at Wrexham University 8 & 9 September.  

If you are interested in applying please send your CV and an email to describe:

1. Why you are interested in volunteering at Weave
2. What benefit you would get out of it
3. What skills/experience you bring with you

Email this to Tracy, Weave Programme Manager - events@wahwn.cymru - by midday 6th August.

Applicants will be informed of the outcome on 7th August.

 

Weave Event Assistant - Role Description

Events Assistants play an important role creating a friendly, engaging, and informative experience for delegates who attend Weave. Our Volunteer Event Assistants are a vital part of our team – there are only 4 members of staff in WAHWN, so our volunteers will more than double our capacity to welcome and look after delegates at the event.

What you’ll do:

• Help to set-up for the event and activities by setting up tables, chairs, signage and equipment
• Providing a warm welcome to visitors
• Explaining the event or activity so that visitors know where to go and what is on offer
• Helping on the registration desk
• General stewarding duties

Where you’ll be:

• You will be assigned key areas to look after each day – at least 1 volunteer per space.

Time Commitment:

• Monday 8th - arrive 9am (event starts 11.15am, event ends 5.30pm)
• Tuesday 9th September – arrive 8.30am (event starts 9am, event ends 4.30pm)
• Induction: 1 hour online

 

Qualities & Skills you need:

• Friendly
• Organised
• Reliable
• Calm
• Good communicator
• Bi-lingual Welsh/English speaker is desirable
• Some Breakout Rooms will use the projector/laptop – IT skills to oversee this will be useful

 

Training and Support:

A member of WAHWN staff will run an online induction session in August. This will be repeated twice if necessary to ensure everyone can attend. Dates TBC. It is essential that all volunteers attend this induction.  

 

Travel Costs:

You can claim up to £50 renumeration for your travel costs. You will need to submit an invoice with your bank details for this amount after the conference.

 

Practical considerations:

• You will need to wear a Weave T-Shirt for the 2 days (we will supply these)
• You will be based in one area for up to 1.5 hours at a time
• You will have allocated break times to ensure there are always some volunteers on duty
• You will need to complete some basic Induction tasks before attending, such as reading the risk assessment, familiarising yourself with the programme etc.