Opportunities & Events

Sharing Hope Evaluation Tender

Location: Swansea | Start Date: 1st March 2024


Evaluator sought for the Swansea Bay University Health Board 'Sharing Hope' programme! March - June 2024. Deadline 1st February.




Swansea Bay University Health Board invites applications from experienced consultants/ organisations to undertake an evaluation of our ‘Sharing Hope’ staff wellbeing initiative.


About the project  

Sharing Hope is an Arts & Health approach to NHS staff wellbeing. It was developed in response to research on the impact on staff mental health as NHS services were emerging from the COVID Pandemic. Research suggested that the moral trauma experienced by staff, placed them at greater risk of poor mental health and that as an employer we needed to provide for our carers. With funding from The Baring Foundation and Arts Council Wales, and in collaboration with staff we developed Sharing Hope.


What is Sharing Hope

Sharing Hope allows staff to use creative means to express what they cannot put into words. It provides creative interventions as a means to provide peer support or onward referral to specialist services, in order to promote and support staff wellbeing.

The project offers a 3-tiered model:

- Open art groups
- Service/ ward-specific challenges in smaller bespoke sessions
- One to one support and onward referral to specialist services if necessary

Who are Sharing Hope

The Sharing Hope Team is multi-disciplinary, consisting of Artists, an Art Psychotherapist, a Mental Health Nurse, Suicide Prevention Lead and Arts & Health Lead.



Since delivery started in April 2022 over 1000 SBUHB staff have engaged in over 120 Sharing Hope events.



The project was a finalist for the HSJ Patient Safety Awards and won the Nursing Times Workforce Awards – Best Staff Wellbeing Initiative in November 2023 


Existing Evaluation Information

We have gathered evaluation information from individual staff attending sessions in the form of ratings, keywords and comments, which show an overwhelmingly positive response from participants and a wide range of benefits to their wellbeing

This information will be shared with the successful provider.


Services Required

We are seeking external evaluation which will provide information on impact in the following areas:

-       General impact on the wellbeing of the workforce,

-       Efficacy of Sharing Hope as a prevention and early intervention project for staff well-being

-       Assessment of reduction in risk of harm from suicide or self harm for staff

-       Comparison with best practice for staff well being initiatives

-       Impact on our local community, specifically our relationships with our artistic community

-       Financial extrapolations based on effect on retention, sickness[AH(BU-CN5] 

We would also like the evaluation to provide recommendations on

-       The areas of greatest impact through the project

-       Areas of overlap with other services

-       Unexplored opportunities for further development



We welcome provider steer on how they would conduct the evaluation and will work co-productively with them to develop an evaluation framework. Creative approaches are welcomed.

We are particularly interested in applications demonstrating an understanding of the complex nature of data gathering within healthcare settings, health economics and cost/benefit analysis.


Timeline & Budget

Evaluation to be carried out between 1st March and 1st June 2024.

Final report to be completed by 30th June 2024.

The budget is £10,000, which must include all expenses and VAT (if applicable).

The deadline for Tender submissions is Monday 5th February 2024 by 5pm. Applicants will be notified of the application outcome per email or phone by Friday 9th February 5pm.


Application Process

Please submit completed proposals to Arts Coordinator Johan B. Skre by email: johan.skre@wales.nhs.uk with the subject ‘Sharing Hope Tender Application’.

Within the application, please include.

  • Examples of previous work with info on how it relates to this brief.- e.g. Include an example of an evaluation you have carried out
  • A statement about your methodology and means of evaluation that you would utilise.
  • How would you go about gathering the relevant information?
  • Any relevant media/images of your work
  • Breakdown of how you would use the fee and an initial timeline
  • Application to be under 2 pages (A4)


  • Experience evaluating in health or care settings
  • Experience of staff wellbeing projects
  • A varied toolkit of methods for data collection and impact assessment
  • Experience from evaluations of a similar nature (arts/health/cost-benefit analysis)
  • Able to provide 2 references
  • DBS checks for any staff involved
  • Evidenced understanding of information governance


  • Experience/interest in Arts & Health
  • Ability to communicate through the medium of Welsh
  • Knowledge of relevant or similar studies.
  • Relevant avenues to publish findings
  • Creative methods for stakeholder engagement
  • All tender documentation must be in PDF or Word format including an electronic signature.



All queries relating to this tender competition should be sent by email only to johan.skre@wales.nhs.uk with the subject line: ‘Sharing Hope evaluation query’. All queries must be submitted by 1st February 2024 5pm.

Swansea Bay University Health Board reserves the right at any time before the tender deadline to update, cancel or amend the information contained in the tender document and/or to extend the tender deadline.