Opportunities & Events

Project Manager

Location: Cardiff | Start Date: 4th August 2025

Summary:

Job Type: Part time, 3 day, 22.5 hours per week Salary: £28,000 pro rata (£16,800 per annum) Deadline: 12pm (noon), Friday 20th June 2025 Location: Hybrid from Cardiff office (1 day per week home working) More info & application: https://www.livemusicnow.org.uk/jobs-and-opportunities/

Content:

Main Duties and Responsibilities:

Project Management

• All aspects of project management including; creating and managing project plans, evaluation frameworks, cashflows, budgets, creating contracts, securing feedback, funder reports, database entry, comms plans for projects and risk mitigation

• Manage a range of music projects and residencies, as delegated by the National Director, on time and on budget, including developing the project brief, scheduling, liaising with musicians and hosts, and accurately recording income and expenditure of activities;

• Apply a continuous improvement approach to working practice including keeping abreast of music, fundraising and health reports, statistics and trends across Cymru. Inform line management of strategic recommendations and risks in response to this

• Occasional site visits to observe project activity;

• Working with the National Director and relevant Strategic Programme Director to ensure appropriate monitoring and evaluation procedures are implemented, and accurate reports are submitted to funders to deadline;

• Liaising with musicians and partners to document activities by photography, film and audio in consultation with relevant Live Music Now staff, and ensuring appropriate consent is in place; • Preparing reports as required for internal and external use. Fundraising

• Researching funding opportunities, timetable submissions and write applications with support from the National Director and Trusts and Foundations Manager;

• Achieve monthly and annual fundraising targets;

• Managing relationships with funders, adhering to funder stewardship protocols and preparing end of project reports with support from the National Director;

• Secure commissions from a range of partners, new and existing for Live Music Now programmes;

• Maintain accurate income, expenditure and projected income records for monthly reporting to National Director. Administration

• Monthly inputting of events onto database (Blackbaud’s Raiser’s Edge), generating contracts and schedules for musicians and venues;

• Soliciting feedback/evaluation from venues, participants and musicians and entering onto database/survey software as required; monthly analysis of feedback and surveys;

• Keeping contact details for musicians, partners and venues up to date on the database;

• Booking rooms for training, etc as required;

• Management of equipment on loan to musicians: iPads, keyboard, percussion etc;

• Take an active role in team working and improvements to practice, designing team meeting sessions and sharing experience as part of a continuous improvement approach to this role and Live Music Now’s wider work. Finance

• Monthly governance tasks including recording project cashflow, managing the funding pipeline, invoice processing and highlighting financial risks and opportunities to National Director. Marketing and Communications

• Be an advocate for Live Music Now’s work and impact internally and externally. Utilise experience managing our projects to collate project information, images and quotes for updates on Live Music Now’s website and social media;

• Creating flyers and marketing materials using Canva and Flickr (training provided) and design and deliver promotional communications of the organisation. Musicians’ Management

• Supporting the National Director to liaise with musicians, understand their skills, development goals and how best we can build a mutually beneficial relationship; • Managing DBS checks for musicians in line with Live Music Now Safeguarding policy.

Line Management

• Occasional allocation of tasks to freelance project managers. Additional Tasks

• Occasional deputising for the National Director at internal and external events;

• Undertake any other duties as requested by the National Director, relevant to Live Music Now.